Tips & Tricks
Training & Mous
Work from Home
for the First Meeting to be held on
|10.10am||Minutes - Adoption of Minutes of Meeting held on 2nd December 2002||1 - 10|
|Business Arising from the Minutes|
Receive and adopt Inward and Outward Correspondence
11 - 12
|11.00am||Financial Statements - Receive and adopt the accounts for payment and financial statements for the period ended .......... (the date that goes in here is usually the last day of the previous month e.g. for this Agenda it would be 31st December 20020||15 - 17|
|11.05am||General Business - usually this is where people at the meeting raise matters that have arisen since the preparation of the agenda and are matters of information or requiring a decision.|
|11.10am||Date, Time and Venue of next meeting (this is the best time to set the next meeting date as all members can advise if they would be available and enter it in their diary)|
When compiling your agenda, correspondence should be in the order set out on your agenda index page (as above). Ideally, put a cover page on the front of it - can be cardboard, plastic see through cover, or paper and list basically the information that is contained here i.e. Name of Committee, day, date and time of meeting and the venue.
The number of photocopies prepared is as follows:
If you are discussing sensitive or controversial issues, you may need to stamp those pages "confidential" so that there is no doubt that information on those confidential pages is for the information of members only. I would also make sure the items were marked confidential on the index pages as well.
If you make agendas available to the media prior to the day of the meeting, you need to have an understanding in place that no information is published until after the meeting.
By issuing an agenda for each meeting helps members be prepared for the meeting as they would have had time to read the correspondence/reports prior to attending the meeting. This helps keep the meeting to the time limit and members should make notes of the points they wish to raise or seek clarification on at the meeting. They can even research issues where they feel it is necessary.
If your meeting is a committee meeting and there will not be any written correspondence or reports to send to members as an agenda, always send your minutes of the previous meeting out with the meeting notice and the agenda index should list the points to be discussed at the meeting. By doing this, at least your members will be foreworn about the topics for discussion and would have had time to consider issues for and against the matter, or maybe even suggest another form of action.
If after you have sent your agenda out and further correspondence has been received that you feel should be considered at the meeting, you can still submit it to the meeting. This is usually referred to as "Late Correspondence". You use the same agenda index format (as above) and just continue the numbering on, don't start from 1 again.
At some time you may list an item in the agenda for discussion but the report or correspondence will not be available until the morning of the meeting, in the page number column, just type in "to be tabled". You would then present each member with a copy of this report at the meeting.
Now that you have set your agenda for the meeting, see how you will record minutes of this meeting. See the next tutorial "meeting minutes".
Your Meeting Handbook - this is a great book to reference time and time again - it has information on preparing for the meeting to actually conducting the meeting.
What does the Role of a Secretary
The Secretarial role is not for everyone even though it is challenging and changing. See if you have the desired qualities.
Learn how to use Tips and Tricks in your Secretarial
Working with tips and tricks could make all the difference in making you number one in your profession. See what time saving and other techniques you can use in your daily routine.
Is there such a thing as Secretarial Ethics?
Secretaries throughout the world would certainly work using a code of Ethics - see how the ethics we have developed can assist you in becoming a valuable member in the workforce and could even assist you in climbing the corporate ladder.
Books written specifically for the Secretarial
Books are still an invaluable learning aid used by the Secretary and great for continual reference. You will be surprised how just one piece of advice will be used over and over in the office and as times continue to change you will have the need to reference these books time and time again.
Does the one resume suit all the Secretarial jobs you
You need to know what to include, what not to, and most importantly how to adapt your resume to the job you are applying for.
Have your say when you visit the Secretarial Forum
A forum is available for you to share or seek information, comments or advice. Please feel free to post your questions.
Free Office Tutorials in the following are available
Telephone Etiquette - Do you answer the telephone correctly? Are you friendly and let the caller know you're listening and interested? If not, don't distress, we have a lesson for you that will make your Company proud.
Making Appointments - you will learn how to make appointments and what information your Manager needs so he has all the facts and is prepared. Only then will the meeting will be successful.
Writing Correspondence - Step by step instructions on how to lay out your office correspondence with all the relevant information. You will even learn how to write your letter so the message is conveyed to the recipient successfully.
All about Meetings - There are many aspects to be aware of to make a meeting run smoothly. If you are the key person responsible for setting up meetings from preparing meeting notices and agendas, to taking minutes of the meeting, you are in the right place. You can choose formats and tools that will make your job easier.
Useful Links for any
Check out the links we've made available for you to be kept informed, save time, and awareness of training available.
Need training to master the advance or basic techniques
The training offered on this site is focused to assist you in your day to day duties whether you need to learn the basics first before proceeding to the more advanced lessons. You make the choice.
is MOUS Certification?
Find out more about this certification. You can even take the exam and receive your MOUS certificate. If you're not quite ready, take the courses that you need to enable you to become certified.
The Secretarial Site has up to date news on various seminars focused towards Secretaries, Office Professionals, executive Secretaries, Administrative Assistants, and Personal Assistants, in locations that may suit you.
Recommended Employment Agencies
Employment agencies are listed in selected countries to save you time.
Can you touch type, or, do you know your typing speed?
You can quickly and easily take a typing test to check your speed. You can learn to increase your speed and best of all you will learn how to touch type.
Need to translate this website into another language?
Go now to the website that will make translation easy. All you need to do is copy and paste this URL http://www.secretarialsite.com into the window on the website.
When is Administrative Professional's Day/Secretaries Day
Administrative Professional's Day is always the last Wednesday in the last full week of the month of April and this full week is dedicated to Administrative Professionals. Mark it now in your diary so you and your fellow workers can celebrate. Better still, spread the word and enter it into your Manager's diary so he/she is made aware of it.
But what happened to Secretaries Day? It has been renamed to Administrative Professional's Day! Did you know the National Secretaries Association, now known as IAAP, began this special recognition.
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